Gileston Manor
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Weddings at Gileston Manor

Frequently Asked Questions

Weddings at Gileston Manor - Ceremonies

Please see below our frequently asked questions from couples.

If you can’t find the answer you need please contact us and we will be more than happy to help.

 

Booking a Wedding

If you let us know your preferred wedding date we can check availability for you.

Gileston Manor will be exclusively yours for the weekend; this includes the accommodation which must be booked as part of the venue.

We’d love you to view the Manor and our marquee before you make a booking. Please contact our Wedding Co-ordinator who would be more than happy to show you around.

Your wedding reception will be held in our gorgeous lotus marquee which is set in its own area of the grounds. On arrival and for photographs you may make use of the front lawn, the walled garden and the area around the marquee. The front lawns are not accessible after 9pm, this is to ensure the safety of guests and we minimise the disturbance to the village. The house itself is not available.
Once you’ve viewed the venue, we will hold your preferred date for 10 days whilst you speak to other suppliers such as caterers, photographers etc. We then require a £1000.00 non-refundable booking fee payable by Bacs transfer to confirm the date. We do not accept cash or cheques. We ask that you complete a booking form and sign our terms and conditions.
The remaining balance is payable 6 months (180 days) before your wedding.

Your initial deposit (booking fee) of £1000 is non-refundable. Should you cancel your wedding within 180 days of your wedding date the full amount of the venue hire cost will be payable, unless there are exceptional circumstances, subject to the managements discretion.

You will also need to speak to your suppliers and caterers to discuss their cancellation policies.

We ask for a £500 refundable damage deposit which will be only used in the unlikely event that there is damage to the venue, table and chairs, damage to the grounds and car park, including sickness due to excess alcohol and any alcohol brought on site without permission.

Ceremony

St Giles Church is right next to the Manor and can hold up to 80 guests.

Use of the Church is subject to the Church in Wales’ own regulations.

You will need to contact our vicar to discuss the arrangements, costs and check availability.

Our vicar’s details are: Rhian Prime, tel no: 01446 750 273

At the moment we are not licensed for civil ceremonies, in the future we hope to hold wedding ceremonies in our Folly and Secret Garden room, however we do not have a confirmed date yet.

We come under the Vale of Glamorgan. The registrar can be reached on 01446 709166; www.valeofglamorgan.gov.uk

We welcome humanist weddings and blessings, we ask that you organise your own celebrant for the ceremony. These can be held in our Folly, marquee or in the grounds of the Manor, weather permitting.

Reception

No, we have up to 15 round, 6ft tables and 200 beautiful cross back wooden chairs included in the cost of the venue hire.

In our fabulous Mughal marquee, you can have a maximum of 120 guests for a sit-down dinner. For your evening celebrations you can have a maximum of 200 guests.

We have 8 long trestle tables available for you to use for your wedding, if you would like any more, let us know and we can hire these in at an extra cost.

If you would like another style of chair that is different to our stunning cross back chairs that is not a problem.

Let us know and we can hire in an alternative for you at an extra cost.

On the day of your wedding you can arrive from 9am.

Dropping things off the day before your wedding is no problem, we ask that you get in touch beforehand to make an appointment to drop things off to ensure the Wedding Co-Ordinator is on site to meet you.

Yes, we welcome children at Gileston Manor but ask that they are supervised at all times.

We have four high chairs available for you to use.

We have a microphone you are more than welcome to use for your speeches, it is connected to our sound system which is used for your wedding breakfast background music.

Yes, we have a cream vintage style easel you are welcome to use.

We have either a small round 3ft clothed table or a larger 6ft trestle you are welcome to use for your wedding cake.

The bar at Gileston Manor closes at 12 midnight and we ask carriages to be booked for 1am.

You are more than welcome to decorate the marquee to suit your theme and personal style.

Our bar area has a permanent bar but no furniture, this is to allow you to dress the marquee according to your chosen style.

If you’d like us to hire in furniture for you we can do this or recommend suppliers to you.

You are more than welcome to have a flower wall at your wedding.

Yes absolutely, we have a couple of fabulous photobooth and selfie mirror suppliers who are fab, we can provide you with their contact details.

We have suppliers who can provide children’s entertainment, if you need their details let us know.

Yes, not a problem, but please make an appointment beforehand.

We have lots of fabulous lighting around the venue at night.

We can lay the table with your name places, favours, menus etc. We ask that they are given to us in table order. We will lay these out for you on the morning of your wedding.

Unfortunately, we cannot allow fireworks or sparklers at Gileston Manor as it can cause harm to the local livestock and disrupt our lovely neighbours.

Unfortunately, we don’t allow Chinese lanterns to be launched as the debris impacts on our local residents and farmland. It also causes harm to local livestock.

Candles can be used on the tables as long as they are in a safe candle holder.

We only allow the use of natural and bio degradable confetti or rose petals, this way we are able to responsibly take care of the stunning surrounding environment.

Unfortunately we don’t allow table crystals as these can sometimes fall onto the floor and cause accidents.

Yes, we allow helium balloons fixed inside the marquee, however because of the danger to wildlife we ask that you do not release ballons.

Catering

The bar is run in house and we have a wide range of arrival drinks and an extensive wine and champagne list.

All catering is organised through your choice of one of our three preferred caterers.

Outside drinks vendors are permitted, however these would need to be booked via ourselves at our arrival drinks rate. Ice cream vendors and sweet trolleys are fine.

All our caterers ask that you provide your final numbers and table plan including any dietary requirements two weeks before your wedding date.

It is essential that we offer a consistently high standard of catering and therefore only offer our own excellent caterers: Strawberry Shortcake Dining, EJ Catering and Spiros.

All our caters offer an exceptionally high level of service and competitive prices.

We ask that you use the caterer you have chosen for your day to also cater any evening food you want to have.

All of our caterers offer amazing evening food options from pizzas, to hog roasts to cheese platters.

Yes, all our caterers offer food tastings.

There is no extra charge for dietary requirements and our caterers offer exceptional choices for any requirement.

Our caterers classify a child around the age 10-12.

We supply all the drinks including the wine and have an extensive wine list, so I am sure you will find something to suit both your taste and your budget

Absolutely, we can arrange a wine tasting with our Sommelier who will recommend wines to match your chosen menu.

When setting up for your wedding we can help lay out tables card names and a few decorative bits and bobs, make sure you let us, and the caterers know what you would like help with and have everything clearly labelled in boxes, we are happy to help where we can.

Accommodation

Yes, we have a fabulous bridal Suite called ‘The Apple Store’

Most brides choose to get ready in our bridal suite ‘The Apple Store’ as it has lots of natural light, plenty of mirrors, lots of space and its own bathroom.

We have 5 beautiful self catering suites on site:

  • ‘The Apple Store’ which sleeps 2,
  • ‘The Coach House’ which sleeps 6
  • ‘The Cheese House’ which sleeps 4,
  • ‘The Stalls’ which sleeps 2 and
  • ‘The Stables’ which sleeps 2.

All our suites have double air beds which allow for an extra two guests per room. there is an extra charge for additional guests.

You may bring cots and bedding for small children.

There is a minimum 2 night stay required for each wedding, therefore your rooms would be available the night before and the night of your wedding.

As all accommodation is required to be booked for 2 nights, we suggest that you pay for all the rooms and provide us with a guest list for each room.

All our accommodation is self-catering, however your caterer will be happy to provide any catering you require; please discuss with them directly.

Yes, there are plenty of other hotels and B&B’s locally a list is available to be sent out to you.

If you have stayed overnight in our fabulous on-site accommodation we ask that you check out by midday unless agreed differently beforehand.

Logistics

Access to the marquee from the disabled car parking area is reasonably flat, however due to the gardens being old and historic some access is limited.

Please let us know before hand of any guests with limited mobility and we can do our best to accommodate them based on their individual needs.

Our car parks can hold up to 30 cars, if cars are left over night we ask that they are collected as soon as possible the following day.

Unfortunately, we do not allow large vehicles/coaches at Gileston Manor as the roads nearby are quite small and access is tight. We absolutely encourage your guests to hire minibuses, we have a list of taxis and minibuses we can give you to hand out to your guests.

At Gileston Manor we have a selection of luxury estate vehicles that can we used for your wedding day. Please ask for details.

Our Wedding Co-ordinator will work with you right up to your big day.

They will invite you to come for a meeting approximately 10-12 weeks before your wedding day to discuss the logistics of your day.

We would love to be able to show off your stunning wedding day on our social media sites and website, if this is something you would like us not to do that’s not a problem just let us know beforehand.

At Gileston Manor we have a strict non-smoking rule in all our buildings and in the marquee which also includes e-cigarettes.

We ask that you use the designated smoking areas provided.